There are many benefits to paid, hosted business-class email, including enhanced security and ease-of-use. What many business owners and IT professionals might not realize, however, is that IT resource savings are also huge perks. Since dropping support of IMAP/POP3 servers two years ago, we would not recommend hosting email in the same place (or at least on the same server) as you host your website. Using a dedicated email hosting solution is worth its weight in gold!
One of the main benefits of using a dedicated email hosting solution is that you don’t have to switch everything when you decide to move your website hosting elsewhere. So you should pick an email hosting company you want to be in a long-term relationship with.
Are you ready for a smarter solution?
The decision to move a business’s email service from a free service to a paid, hosted solution is a big commitment. Thanks to business-class hosted email from Microsoft, it’s easier than ever to provide your organization with the email access it needs to stay professional and productive— without blowing the budget.
In general, free email services are built for consumers. Many businesses use them when they start out, but as time goes on, they quickly outgrow those consumer-grade solutions. As upgrades to the business’s technology are prioritised, email is going to be high up on the list. This is where a paid email service like Exchange Online comes in.
Paid email services offer extra features and better security, including:
- Support for custom email addresses
- More cloud storage space for messages
- Collaboration tools
- Better IMAP support so messages are easily accessible on any device
- Anti-malware and anti-spam filtering to protect mailboxes
- Data loss prevention
Another huge business benefit? No ads and spam protection.
Exchange Online is more secure than free email services and provides anywhere access to email across devices that are backed by Microsoft’s expertise and worldwide network of data centres.
Add Office 365 to the mix and you have a powerhouse combination that includes business productivity tools that keep data secure and backed up.
Why Business-Grade Email is Worth the Cost
The long-term benefits of Exchange Online are considerable. When email systems go down or viruses get through, your IT team must rush to action. With many small to mid-sized organisations already stretched thin, hosted Exchange allows you to do more with less staff. Moving to paid hosted business-class email also lets your IT team focus on its core competencies.
With fewer email issues to manage, IT has greater bandwidth for finding solutions to business-specific problems. Microsoft has an extensive network of redundant servers in place to protect against email server failure and service level agreements to ensure maximum uptime, so your organisation is less likely to experience interruptions in email service (and this, of course, saves IT from receiving frantic phone calls from users!).
Seamless Experience Across Devices
Today, your employees need access to their email at all times, from any location and across devices. Hosted Exchange takes care of this by providing anywhere access to email, calendar, and contacts on all major browsers and across employees’ favourite devices. And integration with Outlook means they will enjoy a rich, familiar email experience and offline access.
As more and more emails seem to appear in inboxes each day, having business email in the Microsoft cloud helps your employees manage this volume more effectively. It also enables more productivity and better team collaboration.
Exchange Online Provides Advanced Security
Hosted Exchange actively helps protect business communication and data with built-in defences against viruses, spam, and phishing attacks. Advanced Threat Protection protects business email in real time against unknown and sophisticated attacks. Exchange Online also includes data loss prevention features that identify, monitor, and protect sensitive data, preventing your employees from mistakenly sending sensitive information to unauthorised people.
Let’s face it: Free email is simply not secure enough for business use. With Exchange Online, globally redundant servers, premier disaster recovery capabilities, and automatic patching protect the business while allowing business owners and IT alike to rest easy knowing that the organisation’s data is backed up, accessible, and has Microsoft’s powerful protection to help keep it safe.
As a growing business, it’s time to move your email from free to business-class with Microsoft Exchange Online and Office 365. Exchange works with all of your Office apps, seamlessly integrating for even more productivity. It saves organisations money, reduces the burden on IT resources, and most of all, removes much of the hassle of dealing with email.
Migration is quick and easy! ES Systems Ltd has several easy options when it comes to migrating mailbox data from free email environments. These options include staged migration, cutover migration and IMAP migration. And within Office 365, we can use the admin center to add domains, and the Office 365 Import Service to migrate email data.
So speak to one of our staff today on 0191-371-2392 or email firstname.lastname@example.org for more information on how you can get your business ahead in the cloud!